8.Show details

Sometimes you might want to check the details of each entry at the main interface, all you need to do is click View>Details>Show Details.

9.Export notes or diary to txt/rtf format files

Mostly, all the entries can be exported as HTML or CSV format files, however, for notes and diary entries, you can choose to export them to txt or rtf files by clicking Actions>Export Notes/Diary to File. At the same time, it offers importing txt files to notes and diary modules.

10.Print comment

You might find when you print, that just the list, prints with no comment information. To print comment information separately, move your cursor to the comment section, click the space, then click Print. The comment information will then print out.

11.Browse mode

We al got some emails from customers saying it’s very easy to edit the comment section by mistake, so if you find that too, just click View>Browse mode, then you cannot edit the entry at the main interface.

12.Hide groups

With the time going by, lots of groups might have been created to manage different kinds of information, but some are not used frequently. You can hide those groups. Right click the group and select Hidden then the group and the entries belong to it will be hided, if you want them displayed again, then right click any group and select Show Hidden Groups.

13.Move up and move down

This is for groups. By default, all the groups are sorted by name. If you want to move a group up or down, right click it and then select Sort by Order, then right click it again and you can move it up or down the list.

14.The number of entries

How many items do I have? You might want to know that when you have got lots of information in the program. You can check it very easily at the lower left corner and the number of the items will be displayed there. If you do not see it there, it might be hidden and all you need to do is click View and select Status Bar.

Below are the key things that any PIM needs to provide you with.

One: Input of different types of information? There is a lot of information that most people need to keep track of to help them stay organized. Any good PIM will allow you to add many different types of information.

Some of the information you should be able to add include:

– Birthdays
– To do lists
– Contacts for business and personal
– Appointments
– Notes

Some of the software that you can find will also allow you to add even more personal or business information so you can be as organized and efficient as possible.

Two: Password protection? When you enter information that is private in PIM, there needs to be a way that it can be protected from others seeing it. While the software may keep you organized and help you be efficient, if you can’t protect your information then this is bad news for you.

These are just two of the best ways to help you determine what the best PIM software is for you. If the software you choose doesn’t have these two at least, then it would be a smart idea to move on to another one that does offer them. This way you can stay organized easily and protect yourself from prying eyes.